Learning Waves Skillnet recently facilitated a one-hour workshop with Ger Lally from Ger Lally and Associates on ‘Communicating Virtually with Impact’.
Lally started the session by highlighting the main concerns around communication, around having to present in any format and the most common concerns we all have about communicating with others are the following :
In the virtual world that most of us are now communicating in, we must be much more focused, time is less, we have to prepared, focussed and concise, our style needs to be much more direct and much more focussed. In this, according to Lally, there is a big opportunity for you to strengthen your communications, for you to build your strength by doing this, and in doing all of this you will master your virtual executive presence.
Ideally when we communicate we would like to inspire the people we are communicating too, to have a presence about us, to give the right information, to lead when required, to motivate and to ignite action as the final outcome of our communication.
Lally points to the common mistakes associated with virtual communication :
If you express yourself simply and with assertion, it inspires confidence. You need to make sure you use eye contact and maintain eye contact with your audience.
If you are the host, make sure you mute everyone, try not to have too many meetings, listen to the questions that are asked, always make sure you look behind so you know what people are seeing, speak clearly and slowly, be concise, have a cheat list(include the key things you want to get across to your audience), don’t drift and pay attention. The great thing about virtual calls is that there is a time limit.
3 key areas to focus on :
The first question you always need to ask yourself, ‘are you prepared to deliver your best and how can you constantly improve’. A good presentation has an objective, it is created with intent and triggers an action,
Things to think about when putting your presentation together :
As a presenter you should always strive to tell a story in your presentation, the best way to be interesting in your presentation is to tell a story, e.g, how the sponsorship worked on the Breakfast programme
Good preparation will allow you to :
In relation to slides, Lally recommends that the number of slides are influenced by how many it will take to best represent your message. In this regard it is important to remember the Rule of 3 – people are most likely to stick with you if your presentation is broken down into 3 main parts, e.g. 3 reasons why you should sponsor the breakfast show. Your first and last slide are the most important.
The delivery of your message involves your message architecture which includes :
In terms of making an impact on an audience, you must be aware of the words you use, the way you deliver those words and your body language. In terms of making an impact on the audience you are presenting to, the breakdown is as follows :
Your voice is really powerful, you can influence people, you can inspire people, you can persuade people. Power and strength is hugely important when using your voice. A strong voice is a confident voice, confidence equals knowledge, equals trust thus indicating that you are the right person to be talking too. A really important aspect of your voice is your pace. The most common feedback given by Lally to people is to slow down, to stop, not to go so fast. Lally advises people to stop, to take a breath, to take a drink of water, indicating a natural pause in your presentation. This gives your audience an opportunity to take in what you have said, to absorb the information, to ask questions and to engage with you. Remember to emphasise what is important, repitition is a key to making sure your audience remembers the key points of your presentation, the key messages you want to give to your audience. Tone brings the colour, the energy, the passion and the enthusiasm to your presentation and you can persuade, influence and inspire people by the tone of your voice. Think about your enthusiasm, your passion and your conviction. Make sure your message does not get diluted, display expertise, own your content, share it, show passion, be coherent, confident and have a conversation with your audience.
To conclude Lally invites you to :
Always remember :
Ger Lally can be found at www.lallyandassociates.ie
Posted 27th October 2020